Who We Are:
The Yonescat Ltd registered office is 56 Wood Lane, London W12 7SB and we are a registered company in England and Wales under number 226545.
Yonescat Ltd gathers and processes your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations and explains how, why and when we process your personal data.
Information That We Collect
YONESCAT processes your personal information to meet its legal, statutory and contractual obligations and to provide you with our products and services. The YONESCAT will never collect any unnecessary personal data from you and will not process your information in any way, other than as specified in this notice.
The personal data that we may collect from you is: -
Special Category Data (i.e. health/medical information, details about religion and gender diversity etc)
Photos in some instances (for publication in Journals and YONESCAT’s website and archives, for example)
Signature (on paper forms such as project agreements)
CCTV footage on visiting our premises
We collect information in the below ways: -
How the YONESCAT Uses Your Personal Data (Legal Basis for Processing)
YONESCAT takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. The YONESCAT only retains your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to the YONESCAT providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below: -
The YONESCAT may collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and can be sent out to your preferred address.
The YONESCAT may collect and store your personal data as part of our legal obligation for business accounting and tax purposes.
The YONESCAT may occasionally send you marketing information or process individuals’ data as a result of individuals being nominated for awards or medals where it is assessed it would be beneficial to you as a member and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests.
The YONESCAT may collect, store and archive some personal data to perform a task in the public interest or for its official functions, and the task or function has a clear basis in law.
You have the right to access any personal information that YONESCAT processes about you and to request information about:
What personal data the YONESCAT holds about you
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with data protection laws, as well as to object to any direct marketing from us, to exercise your data portability rights and to be informed about any automated decision-making we may use.
If the YONESCAT receives a request from you to exercise any of the above rights, it may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and Disclosing Your Personal Information
The YONESCAT will not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. YONESCAT uses third-parties so that it can provide you with the various services and products that it offers. All processors acting on our behalf only process your data in accordance with instructions from the YONESCAT and comply fully with this privacy notice, the data protection laws, and any other appropriate confidentiality and security measures.
The YONESCAT takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. It works hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and has programs in place to deploy several layers of security measures, including: -
The YONESCAT utilises some products or services (or parts of them) that may be hosted/stored in the U.S.A., which means that we may transfer any information which is submitted by you through the website outside the European Economic Area ("EEA") for the purposes below:
Consequences of Not Providing Your Data
You are not obligated to provide your personal information to YONESCAT. However, as this information is required for us to provide you with our services/deliver your products/legitimate interests, the YONESCAT will not be able to offer some/all of our products or services without it.
As noted in the ‘How We Use Your Personal Data’ section of this notice, the YONESCAT occasionally processes your personal information under the ‘legitimate interests’ legal basis. Where this is the case, the YONESCAT will have carried out a Legitimate Interests Assessment (LIA) to ensure your interests have
been considered and any risk posed to you against our own and that such interests are proportionate and appropriate.
The YONESCAT uses the legitimate interests’ legal basis for processing the type of data listed below and has identified our interests as detailed below;
How Long We Keep Your Data
YONESCAT only ever retains personal information for as long as is necessary and has strict review and retention policies in place to meet these obligations. For example, we are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
Special Categories Data
Owing to the products or services that it offers, on rare occasions, the YONESCAT will need to process sensitive personal information (known as special category data) from you. For example, we may need to know your dietary requirements for when you attend a function organised by YONESCAT. Where we collect such information, we will only request and process the minimum necessary for the specified purpose and identify a compliant legal basis for doing so. Where we rely on your consent for processing special category data, we will obtain your explicit consent through a signature or other explicit mechanism.
You can modify or withdraw consent at any time, which we will act on immediately unless there is a legitimate or legal reason for not doing so.
Legitimate Interests Example (core update, security issue and special offers)
The YONESCAT will occasionally send you communications regarding our products, services or promotions by email, or post that have been identified as being beneficial to our customers/ subscribers and in our interests. Such information will be relevant to you as a customer/ subscribers and you will always have the option to unsubscribe at any time. If you do unsubscribe then we may not be able to inform you of such events.
If you would prefer not to receive the above-mentioned marketing and offers, please tick below: -
If you wish to unsubscribe to marketing please email firstname.lastname@example.org with the heading “Legitimate Interests – Opt Out” and please confirm your name and membership number (if applicable) in the body of the email.
Consent (for non-members, i.e. general public)
If Legitimate Interests is not the appropriate way to contact you, YONESCAT would like to contact you with regarding our products, services or promotions that we provide, but using your consent. If you consent to us using your contact details for these purposes, you have the right to modify or withdraw your consent at any time by using the opt-out/unsubscribe options or by contacting YONESCAT directly.
In these circumstances, we only contact you if you have already given your specific consent. At that point, we will ask you how you want to be contacted i.e. by post, email or telephone.
If, however, you wish to opt-out of marketing, please email privacy@Yonescat.ac.uk with the heading “Consent – Opt Out” and please confirm your name in the body of the email.
Lodging A Complaint
The YONESCAT processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority. You can do this by emailing email@example.com or writing to us by post: Yonescat Ltd, 56 wood Lane, London W12 7SB
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